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An inventory count compares a frozen on-hand snapshot with physical stock and posts the variance. Select a location and optionally filter by storage unit or item type. Alforse creates count lines from the snapshot, counters enter observed quantities, and posting records each difference as an inventory adjustment in the .

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The count lifecycle

A count moves through three statuses in order. Posting is atomic, so a count is never left half-applied.
A Posted count cannot be reopened. To fix an incorrect posted movement, use Correct Quantity on the Stock Movements screen. Alforse posts an offsetting movement for the difference, links it to the original, and uses the original posting date. Both entries remain visible.

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Creating a count

Every count is scoped to one location. From there you can narrow it two ways, both optional: A full count covers an entire location. A cycle count covers selected bins or one item type. Scope determines which lines Alforse generates; both use the same count document and lifecycle. When you generate the lines, Alforse aggregates on-hand from the item ledger into one line per item, storage unit, and lot. It excludes Rejected and Consumed lots — a count never lists stock that has already been scrapped or used up. Each line records the frozen system quantity; that snapshot is what the variance is measured against later, not live on-hand.

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Counting

A counter walks the lines and enters what they find. Two rules matter: Counted quantities are non-negative, so a count can never drive on-hand below zero.

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What posting does

Posting reconciles against the frozen snapshot, not live on-hand. For each counted line Alforse computes the variance as counted − systemQuantity and posts a single adjustment for it:
  • A shortfall books a “Negative Adjmt.”, an overage a “Positive Adjmt.”, written to the with the document type “Inventory Count”.
  • Cost layers are maintained on every variance. When accounting is turned on, one journal is written for the whole post, debiting or crediting inventory against the inventory adjustment account, valued at the item’s approved cost. A count that raises a line above its snapshot needs an approved valuation for that line.
  • For a tracked lot, the same variance is applied to the entity’s quantity — the delta is added, not set — so any receipt or shipment that posted between the snapshot and the post survives the count rather than being clobbered.

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Count vs. a direct adjustment

Both end in the same place — a Positive or Negative Adjustment on the ledger, and the same . The difference is the workflow: Use a count to reconcile multiple items or an area. Use a manual adjustment to correct one known quantity.