Turning accounting on
Posting to the ledger is a company setting. Open Settings → Accounting and look at the General Ledger card: Accounting is enabled or Accounting is disabled, with an Alpha badge. While it is disabled, documents still post (invoices, receipts, shipments), but they write no journals. While it is on, transactions create journal entries and update the general ledger. The Reporting, Intercompany, Journal Entries, Accounting Periods, Assets and Depreciation pages are blurred behind an overlay (“Accounting is disabled for this company”) until it is on. The switch is only available to Alforse staff on the account; ask support to turn it on. Cost layers, inventory valuation, fixed-asset cost and intercompany records do not depend on this setting.The journal
Each creates a with balanced journal lines: debits are positive and credits are negative. The journal records its source type. Each line references an account and can include dimensions. Voiding a posted journal creates a reversing journal instead of deleting the original.
Other source types cover returns, transfers, payments, credit and debit memos, charges, reimbursements, maintenance events and non-conformances.
Accounts come from one place
Alforse resolves posting accounts from one set of company defaults. It does not use per-group posting groups. These defaults recur across accounting flows:
A sales invoice line separates shipping, tax, and merchandise. Line shipping and its share of header-level shipping credit shipping revenue; tax credits sales tax payable; merchandise and add-ons credit sales. The sales and shipping-revenue defaults must reference different accounts. Posting fails if both resolve to the sales account. New companies receive account 4050 “Shipping Revenue” under Revenue; companies joining an existing group inherit the group’s shipping default.
Dimensions
A journal line can include dimensions such as location, department, cost center, project, item posting group, work center, process, fixed-asset class, customer, supplier, or custom values. Dimensions support segmented reporting without expanding the chart of accounts.Periods
Every Posted journal belongs to an , which Alforse creates as needed when a document posts. You can also generate a fiscal year’s periods from Accounting → Closing → Accounting Periods. A period can be Open, Closed, or Locked. Posting to a Closed period is refused. A Locked period refuses operational documents (receipts, shipments, invoices, payments) but accepts accounting adjustments. Reopen or unlock the period, or change the posting date to an open period. See period close.Revenue recognition runs
A monthly run posts the entries that revenue schedules ahead. It takes the schedule rows (deferral, accrual and interest) that are due by its period end and writes the journals. Open it from Accounting → Closing → Revenue Recognition.
A run is created as a Draft, then posted. A run you posted can be reversed with Reverse Run: its journals cannot be reversed one at a time. The period close checklist warns about revenue a run would still recognize and about depreciation a run would still post.